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Executive Administrative Assistant (INTERNAL)

Ankeny, IA | Corporate | Executive | Full-Time, Hybrid

Summary

We are seeking a highly organized and proactive Executive Administrative Assistant to provide high-level administrative support to senior executives. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with the utmost discretion. The ideal candidate is resourceful, efficient, and capable of juggling multiple priorities in a fast-paced environment.

Position Responsibilities may include, but not limited to

  • Manage executives’ calendars, schedule meetings, appointments, and travel arrangements
  • Prepare and edit correspondence, communications, presentations, and other documents
  • Coordinate and manage executive communications, including taking calls, responding to emails, and interfacing with clients
  • Organize and maintain files, records, and documentation (physical and digital)
  • Facilitate smooth communication between the executive and internal departments or external partners
  • Track and follow up on projects, action items, and deadlines
  • Arrange logistics for meetings, events, and conferences
  • Handle confidential documents ensuring they remain secure
  • Prepare reports and briefings for meetings
  • Assist with personal tasks and errands, when necessary

Required Skills and Experience

  • High school diploma or GED
  • 5+ years’ executive administrative assistant experience
  • Proven experience as an executive assistant, administrative assistant, or similar role
  • Excellent organizational and time management skills
  • Outstanding written and verbal communication abilities
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools
  • Ability to multitask and prioritize tasks with minimal supervision
  • Discretion and confidentiality are essential

Physical Requirements

  • Repetitive motions that include the wrists, hands and/or fingers
  • Sedentary work that primarily involves sitting, remaining in a stationary position for prolonged periods
  • Visual perception to perform job including peripheral vision, depth perception, and the ability to adjust focus

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EEO Statement: Mom’s Meals provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, immigration status, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Equity and Diversity Statement: At Mom’s Meals, we recognize our team members possess a wealth of experience and talent beyond the technical requirements of a job. Our employees are amazing people who come from a wide variety of backgrounds—it’s what sets us apart and makes us stronger as a company. Diversity of experience and skills combined with passion and desire to help others is essential in our success. That is why we encourage team members from all backgrounds to apply to our open positions. Please contact us if you have questions or require accommodations during the interview process.

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